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How to Timeblock Your Day (Efficiently)

Hey there, happy Working Wellness Wednesday!!
I talk about ‘timeblocking’ your calendar ALL THE TIME – but it’s time I finally explain what that is and the most efficient way to get the most of your time – 5 easy steps

Step 1: Important Stuff

This is the stuff that can’t be moved (meetings, calls, appointments, classes, etc.). These get added first because they HAVE to be there and there’s no moving them – so you move around them.

Step 2: Buffers

This is to ensure you set enough time around your important stuff. Write in buffers so you don’t double-book or forget about any other upcoming appointments. This also gives you appropriate time to prepare and be ready for the next important thing that may come up.

For example: I take the train to the gym, I need at least 30 minutes on either side of the gym in order to make it there and back AND have enough to prepare for work or get ready or whatever without feeling like I’m running behind.

Step 3: FOOD

Maybe this should have gone at the top….BUT this is the part where you add in when you’re going to eat or grab food. If you don’t eat 3 meals a day, this is where you block out time to grab snacks and have food so you can keep energized and fuel your brain.

Step 4: Deadlines

This is where I add in any time to work on tasks and knock out my to-do list. It’s usually the time left over after adding everything in, and it can be used for deadlines (like I do) or spare work. This can be work for anything! I add client work, but it can be school work, business work, tasks, errands, etc. Things that need to be done by the end of the day, but in no particular order

Step 5: Self-Care (Breaks)

I do this part last, but deep down I know I plan my days around my breaks (and food, always food). Usually in the mornings to get ready, shower, etc., afternoons to call my mom or family, make lunch and take Alfie for a walk, evenings to spend time with Blake, watch Netflix, and take a second before starting my night work. Somewhere in there I also blog.

This is where you add in nail appointments, shopping, walks, TV time, etc. however you spend your self-care time. Always add in the time and make sure, if you stick to anything, it’s this self-care time. It will carry you through the day!

Thanks so much for checking in today! Just a nice, quick and easy post to go through how I plan my day and what that looks like/how I do it. I typically plan things out based on time zones, priorities, and deadlines for the next day – but this can be altered to fit YOUR needs.

The good thing about timeblocking is that it gives you an ideal look at what your day would be like if everything went according to plan – of course, things rarely go according to plan, and that’s why you write it out so you can see where you can make changes, shift things forward, and be flexible with your schedule.

I highly recommend timeblocking for anyone that has a lot on their plate, is managing multiple things at once, or feels generally overwhelmed with what to do and how to balance life. In the beginning, it may take about 5 minutes to do this practice, just to be able to accurately plan things out, think about what needs to be done, and write it out; BUT, if you make a habit of doing this everyday, it can quickly take 2-3 minutes.

This is my BestSelf Journal (you can get 15% off with the code: CLAIRELIZ) and I use it almost every morning. Timeblocking in the morning or the night before can help set you up for success the next day and help you feel way less overwhelmed.

I am here for any feedback or to answer questions on this practice – I love journaling and watching people use it to their advantage!

Thanks for checking in.


Author: Claire Elizabeth

My name is Claire Elizabeth and welcome to my lemon zest life! It all started back in 2015 when I began creating healthy recipes to support my busy lifestyle between the gym, full-time work, and full-time university. Four years later I have updated my healthy recipes but am still living that busy lifestyle. This is catered for the full-time employees, students, parents, and everyone in between that lives a lemon zest life, like me. xo.🍋 ​

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